Care Home SystemStaff management, rotas & visa compliance, in one place.
Ditch the spreadsheets and paper files. Care Home System is the secure, cloud-based workforce platform designed for UK nursing and residential homes to manage staff, schedule shifts, track expiring visas and stay Home Office compliant.
No credit card required · Setup in minutes
- Home Office aligned
- GDPR compliant
- UK-based support
- Cloud-based
Managing care staff shouldn't feel like a full-time admin job.
Between CQC inspections, Home Office sponsor licence audits and the daily demands of running a care facility, your time is precious. Yet too many managers are stuck chasing paper timesheets, manually checking Right to Work documents and worrying about expiring visas. Manual staff management doesn't just waste hours, it exposes your care home to serious compliance risks and hefty fines.
Built to protect your sponsor licence, your time and your team.
Care Home System focuses on what care homes actually need from an HR system, without asking you to hand over sensitive resident data.
Stay Home Office compliant
Compliance alerts appear directly on the rota, warning you before you assign someone whose Right to Work, visa, DBS, passport or BRP has lapsed or will expire before their next shift.
Centralise all staff records
Say goodbye to bulky filing cabinets. Store unlimited employee documents, from DBS checks to contracts, in one searchable, GDPR-compliant digital vault.
Reclaim your time
Pull up any staff profile, CoS number or compliance document in seconds, so you can focus on running the home instead of digging through folders.
Everything you need to manage your care workforce.
One login replaces spreadsheets, filing cabinets and reminder emails, so your team can spend less time on admin and more time on care.
Comprehensive staff profiles
Names, contact details, passport, DBS and CoS data in one intuitive dashboard.
Rota & shift scheduling
Build and publish colour-coded rotas across Day, Week and Month views, with recurring shifts and one-click copying.
Timesheets & clock-in
Digital clock-in and clock-out with hours-worked tracking ready for payroll.
Unlimited document storage
Securely upload and organise every HR document, without worrying about storage limits.
Smart expiry alerts
Automated notifications for expiring visas, passports and mandatory training.
Precision search
Instantly locate staff records by name, CoS number or any other criteria.
Training & competency
Track mandatory training records and receive automatic expiry alerts before certificates lapse.
Secure access anywhere
Cloud-based access from the office, at home, or on the go, on any device.
Compliance peace of mind
Export your entire staff compliance report in one click. Be ready for any Home Office visit with a perfectly organized digital audit trail.
Your data, secured to the highest standards.
Care homes handle highly sensitive personnel data. Care Home System is built with enterprise-grade security, ensuring employee records are encrypted, backed up and fully compliant with UK data protection regulations (GDPR). We intentionally do not store resident or patient data, keeping our platform focused on the workforce and free from clinical-record risk.
Ready to streamline your care home's HR?
Join the forward-thinking care providers who have simplified their staff management and compliance. See exactly how Care Home System can save you time and protect your business.
Request your personalised demo